Act for Ukraine Foundation (hereinafter – the Foundation, We) adheres to the principles of confidentiality and protection of information received from individuals visiting the website www.actforukraine.eu (hereinafter – the Website) and using it.

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This Privacy and Personal Data Protection Policy (hereinafter – the Policy) defines the procedure for collecting, processing, storing, using, and disclosing users’ personal data (hereinafter – You, Users, or Visitors), as well as explains the purposes of their use, interaction with third parties, and security measures taken to protect them.

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By visiting and using the Website, You agree to the terms of this Policy. If You do not agree with it, please stop using the Website.

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Purpose of Personal Data Processing

Personal data means information or a set of information about an individual who is identified or can be specifically identified.

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Contact information refers to any data that allows us to contact You, including your name, postal address, email address, phone number, financial data, or social media profiles.

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Collection and Use of Personal Data

The owner and controller of personal data collected through the Website is Act for Ukraine Foundation.

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We only collect the personal data that You voluntarily provide:

• when filling out forms on the Website;

• when making donations through integrated services such as Stripe;

• when subscribing to receive updates from the Foundation;

• when using contact or feedback forms on the Website.

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The data provided is used solely for the purposes specified in this Policy.

The Foundation may update this Policy at any time. We encourage You to review it periodically.

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Additionally, the following data may be collected automatically:

• IP address;

• browser type and operating system;

• date and time of visit;

• referral source to the Website;

• session duration, etc.

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Processing and Storage of Personal Data

The collected personal data is processed and stored in secure data centers that host the Website’s equipment. Personal data is stored no longer than necessary for the purposes defined in this Policy.

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Purposes of Using Personal Data

Your personal data is used to:

• provide access to the Website’s functionality;

• exchange information and updates;

• maintain communication with Users;

• comply with applicable Polish and EU data protection laws, including the GDPR.

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Protection of Personal Data

The Foundation takes all necessary technical and organizational measures to protect personal data from unauthorized access, modification, or disclosure. Access to personal data is granted only to authorized persons of the Foundation.

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Disclosure of personal data without the user’s consent is allowed only in cases provided by law and only if necessary in the interests of national security, economic welfare, or human rights protection.

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Transfer of Personal Data to Third Parties

The Foundation does not transfer personal data to third parties without your consent, except as required by law.
The Website may contain links to other websites for informational purposes only. When following a link to another website, this Policy no longer applies. Therefore, we recommend reviewing the privacy policies of any third-party websites before providing personal data that could identify You.

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The Foundation may use external services, such as Microsoft Forms, Google Forms, Google Tag Manager, Google Analytics, Google Ads Conversions, and other Google services, for analytics, optimization, interaction tracking, or measuring advertising effectiveness. Data collected through these services may be processed on their servers in accordance with their privacy policies. We do not control these services and encourage Users to review their respective privacy terms.

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Retention Period of Personal Data

Personal data is stored only as long as necessary to fulfill the purposes for which it was collected.

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Users’ Rights and Obligations

Users have the right to:

• obtain information regarding the processing of their personal data;

• request correction or deletion of their personal data;

• withdraw consent to data processing at any time.

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Users are obliged to:

• refrain from misleading other Users;

• not share their personal data with third parties;

• not collect, store, or distribute personal data of other Users;

• not attempt to gain access to others’ personal data by any means, including deception or unauthorized access.

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Use of Cookies

Cookies are text files containing small amounts of information sent to a web browser and stored on the User’s device (computer, mobile phone, or other device).

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Cookies may be permanent (stored until manually deleted) or session-based (deleted after the browser is closed). They may also be first-party (set by the Website) or third-party (set by other domains).

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Most browsers automatically allow cookies. Disabling cookies may limit access to some Website materials or functions.

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According to the classification of the International Chamber of Commerce, the Foundation uses the following categories of cookies:

• Strictly necessary cookies – required for navigation, authentication, and secure access to certain features.

• Performance cookies – collect anonymous information on how visitors use the Website for analytical purposes.

• Functional cookies – store User preferences, such as username, language, or region.

• Targeting cookies – used to deliver personalized content and avoid repeating the same material.

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Third-party cookies and analytics services:

To ensure optimal performance and better analytics, the Website may use cookies from third-party companies such as Facebook, Instagram, Twitter (X), Alphabet Inc., and others.

The Website cannot control these cookies. For more details, please refer to the privacy policies of these third-party providers.

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Interaction with Other Resources

When using the Website, pages may include embedded codes from other web resources or third parties. These resources may collect and process data about your visit (e.g., through advertising networks or social plugins).

If You do not wish such services to receive access to your data, You may log out of your accounts and delete cookies through your browser settings.

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Policy Updates

The Foundation reserves the right to amend this Policy, including due to changes in legislation. The current version of the Policy is always available on the Website: www.actforukraine.eu.

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Contact Information

Act for Ukraine Foundation
📍 Jana Heweliusza 11/819, 80-890 Gdańsk, Poland
📧 contact@actforukraine.eu 🌐 www.actforukraine.eu
KRS 0000967011 NIP 5833449531 REGON 521883559